Fleet Manager & Imaging Analyst

Bloomington, MN
Loffler Companies, Inc
Depends on Experience 
Full Time

Position Summary: 

Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management as well as provide technical and analytical support to the service manager and Field Service personnel to build a dedicated and proficient service department here at Loffler Business Systems.


Essential Duties and Responsibilities:

All areas of responsibility listed below are essential to the satisfactory performance of this position, with reasonable accommodation, if necessary.  Any non-essential functions are assumed to be included in “other related duties as assigned”:

Fleet Manager:

  • Ensure fleet availability to meet all requests by scheduling, forecasting, and surveying current user trends.
  • Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
  • Arrange fleets and fleet operational staff to provide support and schedule Special Event Planning.
  • Perform vehicle registration, insurance, and documentation regarding induction of new vehicles in existing fleet.
  • Oversee routine and ad hoc maintenance, obtain tags for new vehicles, and renew old ones to ensure schedule fleet management.
  • Monitor and ensure fleet operation in compliance with local, state, and federal rules and regulations.
  • Maintain and monitor data management system to organize fleets as per various schedules and requests.
  • Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers.
  • Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry.
  • Provide direction to department staff to regulate budget cycle requirements and control budgeting process.
  • Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
  • Plan and prepare annual budget, expenditures and analyze all financial objectives.
  • Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives.
  • Other related duties as assigned.

Imaging Analyst:

  • Assist and advise the Service Managers and Technical Trainer of the needs of the Field Service Technicians.
  • Help support the high standards of service performance for the Loffler Business Systems Field Service personnel.
  • Assist the field personnel in understanding and maintaining the high standards of service performance.
  • I.e. through a comprehensive understanding of the BEI numbers.
  • Suggest ways to operate the Service Department in the most cost-effective manner possible.
  • Run all pertinent daily, weekly, and monthly reports.
  • Assist sales reps with service history.
  • Make sure all BEI number have been processed at the end of each month as well as processing suspect meters and editing them in E-Automate.
  • Prepare and complete special assignments or reports that may be assigned.
  • Other related duties as assigned.



  • Excellent customer relation skills.
  • Strong communication skills.
  • Good leadership ability.
  • Excellent Microsoft Excel skills.




  • Previous experience in office equipment technology.
  • High School Diploma or Equivalent.


Supervisory Responsibilities:

This position has no supervisory responsibilities.


Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually minimal.

For information on the physical demands of this job, see Human Resources.


Loffler Core Values

What Defines our Culture.

  • Positive Attitude: Be Part of the Solution. Put Extra Effort in All You Do. Everything You Do Matters. Be a Team Player.
  • Integrity: Live the Mission. Be Honest. Deliver on Commitments. Do What is Right.
  • Innovation: Be a Visionary. Welcome New Ideas. Work Smarter.
  • Customer First Focus: Exceed Expectations. Delight Our Clients. Bring Value Every Day. Always Do a Good Job.
  • Professionalism: Commit to Excellence. Learn & Improve. Looks and Words Matters. Best in Industry; Field Expert.
  • Drive for Results: Performance-Orientated. Hard-Working. Refuse to Lose. Accountable.
  • Trustworthiness: Dependable & Reliable. Honor Commitments. Quality Counts.